Sharon D.
Executive Assistant
Notable Highlight
Sharon successfully established a Facilities Management Division and a Call Center for Almo Contracting Group in Bahrain.
Experience Summary
Sharon is a C-Suite Executive Assistant with over 20 years of experience supporting founders, senior leaders, and ministers across corporate, nonprofit, and government sectors. Having operated as an expat in the Middle East (Bahrain) and worked remotely for global entities like the MF (Toronto/Kenya), she brings cultural intelligence and operational versatility to complex roles. She specializes in high-stakes administrative management, including international travel coordination, board minutes, global project coordination, and executive communication. Sharon quickly masters new software platforms (e.g., Monday.com, ClickUp) and has lived and traveled extensively across the US (LA, NY, Chicago, Philadelphia), with deep familiarity of American business practices and culture.
Key Achievements
1. At BSA, managed the daily itinerary and communications for the CEO, working in direct, confidential contact with the Presidency and National Ministers. Coordinated global travel for World Economic Forum (WEF) delegations, ensuring seamless execution at the highest levels of government and corporate interface. 2. Consistently exceeded core assistant responsibilities, serving as a trusted strategic partner to senior leadership.
Skills
Work Experience
Executive Virtual Assistant
VE · Johannesburg, South Africa (Remote) · 2023 – Present
- Provide high-level day-to-day executive support to founders, consultants, and senior leaders across multiple time zones.
- Manage complex executive calendars, scheduling internal and external meetings including US EST.
- Oversee inbox management, prioritize communications, draft responses, and track follow-ups.
- Coordinate meetings with agendas, capture clear notes, and ensure follow-up actions are completed.
- Track tasks, deadlines, and deliverables using project management tools for accountability and visibility.
- Draft, edit, proofread, and finalize professional documents, reports, and presentations.
- Support executives with travel coordination, documentation, and administrative operations.
- Provide ad-hoc virtual assistant support to a Psychologist specializing in competency-based assessments and psychometric testing for senior executives, including transcription of online meeting recordings via Otter.ai and formatting transcripts for client submission.
- Proactively identify risks, resolve urgent matters, and communicate timeline impacts.
Executive Assistant
MF · Johannesburg, South Africa (Remote) · 2022
- Supported COO with executive communications, operational strategy, and board-level reporting.
- Coordinated multi-country initiatives and briefings across Africa and North America.
Assistant to the CEO
KSMEW · Manama, Bahrain · 2020
- Directed CEO's calendar, budget, and senior staff coordination, ensuring seamless execution.
- Oversaw corporate travel, high-level events, and executive reporting to support decision-making.
Personal Assistant to the Group Executive: Transacting
DBOSA( · Johannesburg, South Africa · 2016–2018
- Managed travel, office operations, and stakeholder communications for the GE.
- Organized office relocation and restructuring logistics with minimal disruption.
Executive Assistant to the CEO
BSA · Johannesburg, South Africa · 2013–2014
- Supported CEO and Board Chairperson with complex travel arrangements.
- Collaborated with Chief of Staff to prepare reports and record EXCO meeting minutes.
- Liaised with the Presidency and government offices for seamless communication.
- Reviewed strategic documents, including the Annual Report and Business Plan.