Karl P.
✨ Newly AddedExecutive Assistant
Notable Highlight
Audited two years of financial transactions in QuickBooks and identified K in discrepancies. Negotiated office space, reducing operational costs by 22%.
Experience Summary
is an experienced Executive Assistant with 10+ years of supporting executives in fast-paced, high-growth environments, with strong expertise in calendar and travel management, operations, recruitment, and executive support. He has experience supporting digital commerce leadership in eCommerce-focused environments, managing multiple priorities across marketing, reporting, and workflow coordination. Karl also brings exposure to personal brand and social media support through content coordination, graphic design, and digital marketing. Proficient in startup tools such as Notion, HubSpot, Tableau, and CRMs, he is highly proactive, organized, and adaptable, with the ability to support founders managing multiple initiatives and shifting priorities.
Key Achievements
-Supported the VP of Digital Commerce by managing paid media operations, including ad briefs, creative coordination, campaign management, and performance reporting using Notion, Tableau, and spreadsheets. -Analyzed advertising spend, lead generation, and sales data while producing daily, weekly, and monthly KPI reports that supported data-driven decision-making. -Led talent acquisition initiatives and successfully hired and onboarded 10+ high-performing employees. -Audited two years of financial transactions in QuickBooks and identified approximately in discrepancies, significantly improving financial accuracy and controls. -Negotiated and secured a new office location that reduced operational costs by 22% while overseeing the design and construction of a soundproof meeting booth to enhance workplace productivity. -Ensured 100% payroll accuracy by managing timesheets, billing, and financial reporting processes for virtual assistant and contractor operations. -Managed 200+ rental properties as the primary point of contact for tenant concerns, lease compliance, and property communications. -Leveraged expertise in Google Ads, Facebook Ads, HubSpot, SEO, and content marketing to support brand visibility, digital marketing initiatives, and business growth strategies.
Skills
Work Experience
Executive Assistant
AC · May 2025 – Present
- Support VP of Digital Commerce with paid media operations, including ad briefs, creative design, and evergreen campaign management.
- Generate weekly and monthly reports using Notion, Tableau, and spreadsheets, providing performance analysis and insights.
- Assist with recruitment and workflow management, including candidate screening and interview coordination.
Executive Assistant – Ads Manager & Human Resources
SN · March 2022 – January 2025
- Analyze ad spend, lead generation, and sales data for daily, weekly, and monthly reports.
- Assist in talent acquisition and onboarding, hiring 10+ high-performing employees.
- Compile daily and weekly KPI reports for strategic decision-making.
Executive Assistant – Project Management and Accounting
Mur. · February 2021 – July 2022
- Audit 2 years of financial transactions in QuickBooks, identifying in discrepancies.
- Negotiate and contract a new office space, reducing operational costs by 22%.
- Design and manage the construction of a soundproof meeting booth to improve productivity.
HR – Payroll Assistant
Syn. · January 2021 – February 2022
- Verify virtual assistant work hours, ensuring 100% payroll accuracy.
- Balance company expenses related to truck driver contracts.
- Manage billing and financial reporting for all transactions.
Real Estate Virtual Assistant
RS · June 2019 – August 2020
- Manage 200+ rental properties, serving as the central point of communication for tenant issues.
- Conduct background checks on potential tenants, improving lease compliance.
- Manage social media content creation and graphic design for real estate marketing.
English Tutor
RJ · October 2017 – April 2022
- Conduct 1:1 language coaching sessions with Japanese professionals.
- Design custom learning plans and progress assessments.
- Build client confidence through engaging conversations and professional communication.
Paralegal
BLO · March 2013 – October 2015
- Draft and file legal documents for court proceedings.
- Conduct legal research and case analysis to assist attorney and clients.
- Attend hearings and prepare comprehensive case summaries.