Maria S.
Executive Assistant to Managing Director, Marketing & Communications
Compare at US rates $10,800/mo?
AI Experience
Notable Highlight
Supported C-suite executives across APAC and global teams for 10 years, managing 100+ daily emails, coordinating travel across 13-25 countries annually, and reducing budget variances by 15% through structured reconciliation processes. Works hands-on with ChatGPT and Claude - the AI Experience section above has the examples.
Experience Summary
Christina has a versatile blend of senior executive support, recruitment coordination, and operational systems experience, making her a strong fit for roles that need someone who can manage complex, high-volume operations while supporting hiring workflows and maintaining consistency across multiple business functions.
She has hands-on recruiting coordination experience that includes scheduling interviews, managing candidate communication, and keeping pipelines organized for senior leadership, alongside executive support across inbox management, calendar ownership, cross-functional coordination, and stakeholder communication.
She has financial coordination exposure including invoice tracking, expense monitoring, and reporting support, alongside experience building automation using Google Apps Script for email triage, dashboards, and tracking systems. While her finance experience is more supportive than hands-on, it adds operational depth and positions her well for roles requiring visibility across financial workflows and recurring reporting cadences.
Tools & Technical Skills
- Google Workspace (Gmail, Calendar, Docs, Sheets)
- Trello (project and workflow management)
- Google Apps Script (automation and dashboard building)
- ChatGPT, Claude, Copilot (AI and productivity tools)
Key Achievements
Reduced expense variances by 15% through structured reconciliation processes at DM. Increased brand visibility by 40% and converted 60% of social media inquiries into confirmed sales while improving marketing ROI by 40% across multiple business accounts. Improved telesales productivity by 25% and consistently exceeded sales quotas by 10-15% while reducing customer complaints by 20% through quality assurance processes.
Skills
Work Experience
Integrator / Chief of Staff
SS · May 2026 - Present
- Step into the Integrator seat for a 5-person growth team supporting a multi-portfolio entrepreneur's personal brand, EOS coaching practice, podcast, and speaking business.
- Build the team's EOS operating system from the ground up, including an accountability chart, seat-level weekly scorecards, and a master project tracker, replacing an unstructured, founder-dependent workflow.
- Run the weekly Growth L10, covering scorecard review, issue-solving (IDS), and rock/priority tracking, to drive accountability and follow-through across every seat.
- Manage 3 executive inboxes and lead new-hire onboarding while supporting the founder/visionary's launch of a newly acquired landscaping business and oversight of his recruitment agency.
- Deliver a weekly executive summary to the Visionary covering what moved, what's stuck, and what decisions are needed, cutting the time he spends chasing updates.
- Execute a structured 30/60/90-day transition plan: accountability chart and seat ownership confirmed by Day 30, scorecards live for every seat by Day 60, and 5+ AI/process improvements implemented by Day 90, reducing founder dependency.
- Own a growth scoreboard targeting 1M+ audience followers, 250K LinkedIn followers, 50 paid EOS sessions/year (~$20K MRR), and a 100+ podcast/speaking pipeline.
Executive Assistant to Managing Director, Marketing & Communications
DM · April 2024 - July 2026
- Deliver high-level support to APAC and global senior leaders, including the Managing Director and two additional executives across three time zones.
- Streamline calendars, inboxes, and meeting coordination with disciplined follow-through, managing over 100 emails daily to ensure timely responses, circulation of minutes, and 100% closure of action items.
- Coordinate end-to-end executive travel across 13-25 countries annually, managing bookings, visas, itineraries, logistics, and contingency planning.
- Manage multi-portfolio budgets across Marketing and Enterprise Services ensuring financial accuracy through reconciliations, variance analysis, and vendor management via Procurement 360.
- Implement a structured reconciliation process that reduces expense variances by 15%.
- Produce executive-ready reports, industry intelligence, summaries, and analytical briefings to support leadership decision-making on sector trends, operational risk, engagement, and business performance.
Executive Assistant / Site Admin to Executive Director and Site Lead
DM · April 2016 - April 2024
- Deliver end-to-end executive and site administration support, including leadership meeting coordination, action taking, governance & documentation, and executive reporting.
- Own production of the monthly Manila Site Deck delivering KPIs, trend analysis, risk insights, and IT-BPM market intelligence for senior leadership.
- Manage site budgets, vendor contracts, payments, and financial documentation, identifying variance trends and improving financial controls.
- Maintain audit-ready compliance and governance documentation, supporting leadership and regulatory forums.
- Partner with Workplace Design Services and vendors to support office operations, facilities, and employee needs.
- Actively contribute to enterprise committees and employee engagement initiatives, supporting executive priorities through employee resource groups (ERGs).
Social Media Manager
HRLPWBCG5C · 2016 - 2025
- Manage and scale 4 business social media accounts, ensuring consistent brand voice and alignment with business goals.
- Increase overall brand visibility by 40% through targeted campaigns across Facebook, Instagram, and TikTok.
- Convert 60% of social media inquiries into confirmed sales through optimized engagement strategies and responsive client communications.
- Analyze campaign performance and platform metrics, improving marketing ROI by 40% through data-driven optimization.
Business Information Supervisor & Customer Service Representative
APAVTGMSP · 2008 - 2016
- Progress from Customer Service Representative to Business Information Supervisor, improving telesales productivity by 25%, exceeding sales quotas by 10-15%, and designing QA processes that cut customer complaints by 20%.
- Sustain 95% customer satisfaction and a 12% increase in product adoption.