Ma. Z.

✨ Newly Added

Executive Assistant

Philippines10+ years experience$3,500/mo

Notable Highlight

Supported C-suite executives across diverse industries for 10+ years, managing complex calendars, coordinating high-level meetings, and overseeing Shopify storefronts, social media, and accounting operations with discretion.

Experience Summary

Senior Executive Assistant with a decade of experience supporting C-suite executives across packaging, biotech, beauty, nonprofit, and e-commerce sectors. Skilled in calendar and email management, meeting coordination, financial operations, and multi-platform e-commerce administration. Proficient with executive support tools, accounting software, CRM platforms, and social media management.

Key Achievements

- Supported multiple CEOs, founders, and presidents by managing complex calendars, inboxes, high-level meetings, travel arrangements, and executive communications to ensure seamless day-to-day operations. - Managed Salesforce monitoring, inventory tracking, expense reporting, hotel bookings, and multilingual document translations while supporting executive operations at PP. - Led LinkedIn content management, lead generation initiatives, outbound calls, and engagement tracking while providing executive support to the CEO of RE. - Served as virtual front desk and primary point of contact for Cal., managing customer service, Shopify administration, website updates, LinkedIn management, and cross-functional coordination. - Managed donor communications, volunteer onboarding, and expense management through Ramp, and executive coordination for JVU. - Oversaw accounting tasks, property management, international supplier communications, importation documentation, and financial reporting while supporting the President and Accounting Director at Sol. - Managed product listings across eBay, Etsy, Walmart, and other marketplaces; conducted product research through Alibaba; and handled customer support, chargebacks, and social media management for an e-commerce business. - Demonstrated versatility across executive support, operations, financial administration, e-commerce, customer service, and marketing functions while maintaining exceptional organization, confidentiality, and stakeholder relationships.

Skills

Calendar management, Email management, Meeting coordination, Shopify, LinkedIn, Facebook, Instagram, TikTok, Google Sheets, Microsoft Excel, QuickBooks, PayPal, Canva, Filmora, Asana, ClickUp, HubSpot, Zendesk, expense tracking, customer service, data entry, property management, international supplier communication, document translation

Work Experience

Virtual Executive Assistant to the CEO

RE · May 2025 – Present

Manage email and calendar for both business and personal matters.
Coordinate meetings and handle scheduling logistics.
Create and schedule LinkedIn posts and monitor interactions.
Generate leads and conduct outbound calls.
Track expenses.

Virtual Executive Assistant

PP · May 2025 – May 2026

Track and monitor monthly expenses.
Book hotel accommodations.
Translate documents into multiple languages.
Monitor Salesforce activity.
Track and update inventory.
Manage calendar.

Virtual Executive Assistant to the CEO

Cal. · March 2024 – March 2026

Manage CEO's email and calendar, including meeting coordination.
Serve as the company's virtual front desk and first point of contact.
Handle customer service via email, chat, and phone.
Oversee Shopify store, LinkedIn, and company website management.
Update product descriptions and IFUs on the company website.
Post company updates on LinkedIn and manage email banners for all employees.
Coordinate with internal teams, clients, and collaborators.
Support CEO with ad-hoc tasks in both professional and personal matters.

Virtual Executive Assistant to the CEO

JVU · December 2024 – October 2025

Reach out to donors via email.
Manage calendar and coordinate meetings.
Communicate with the Executive Director.
Manage Chase account and expenses via Ramp.
Onboard volunteers and conduct outbound calls.
Send acknowledgement receipts and thank you letters.

Virtual Assistant and Administrator to the Founders

BA · February 2023 – April 2024

Handle email inquiries and bookings efficiently.
Ensure accuracy and timeliness of calendar bookings.
Oversee maintenance of hair and makeup artists' portfolios.
Monitor monthly financial activities for income and expenses.
Update Google Sheets including income and expense reports, artist schedules, testimonials, and surveys.
Schedule and coordinate senior and team artists' schedules.
Perform various ad-hoc tasks as required.

Virtual Executive Assistant and E-Commerce VA to the CEO

ND · February 2021 – June 2023

Efficiently manage calendar and email correspondence.
Coordinate printing labels and track orders with precision.
List and cross-list products across multiple platforms (eBay, Etsy, Pinterest, and Walmart) with detailed descriptions, pricing, and variants.
Handle social media management across Facebook, Instagram, TikTok, Twitter, and YouTube.
Conduct product research and maintain supplier communications through Alibaba.
Edit photos and videos using Canva and Filmora.
Schedule posts effectively using Loomly.
Manage chargebacks and disputes using Microsoft Word and Excel.
Monitor payments via PayPal.
Perform data entry tasks accurately.
Handle bills and ensure timely payments.
Manage personal and family matters discreetly.
Provide customer service via chat.
Perform various ad-hoc tasks as required.

Executive Assistant to the President and Accounting Director

Sol. · December 2015 – January 2021

Efficiently manage calendar and email correspondence.
Conduct accounting tasks with accuracy and attention to detail.
Organize filing systems and sort documents effectively.
Perform data entry tasks with precision.
Prepare monthly income and expense reports meticulously.
Oversee management of business and personal properties, including real estate.
Handle importation tasks and prepare necessary documentation.
Manage collection of personal property rentals and maintain records.
Communicate effectively with international suppliers.
Prepare monthly allowances for executives with diligence.
Execute various ad-hoc tasks and manage personal matters proficiently.

Executive Assistant to the President

Sol. · May 2015 – January 2021

Efficiently manage calendar and email communications.
Organize and maintain filing systems for documents.
Perform data entry tasks with precision and accuracy.
Oversee management of both business and personal properties, including real estate.
Handle property management duties effectively.
Prepare and process necessary documents professionally.
Manage collection of personal property rentals and ensure timely payments.
Maintain detailed records and track all properties.
Facilitate meetings with prospective property buyers.
Handle personal and family matters discreetly and efficiently.
Execute various ad-hoc tasks with attention to detail and timeliness.