Wedmark V.
✨ Newly AddedExecutive Assistant to CEO
Notable Highlight
Managed Amazon Seller Central and led full recruitment cycles as acting HR Manager for a five-year CEO partnership, handling email, calendar, payroll, and ecommerce operations.
Experience Summary
Executive Assistant with 7+ years of administrative, HR, and operations support experience. Proficient in calendar management, recruitment, bookkeeping, data management, and ecommerce. Skilled in web platforms, social media, and multi-tool coordination for fast-paced executive teams.
Key Achievements
Managed the end-to-end marketing lifecycle for 30+ property listings monthly, ensuring publication across social media, email, and web channels within 24 hours. Revamped email marketing for a database of 500+ contacts, establishing a consistent monthly newsletter that became a key driver of repeat client inquiries. Developed 10+ marketing SOPs, eliminating repetitive operational questions and enabling faster campaign execution. Served as Executive Assistant to the CEO, supporting 3+ online businesses by managing marketing initiatives, operations, and project execution over seven years. Optimized CRM systems managing thousands of leads, implementing automated follow-up workflows that improved sales pipeline efficiency. Produced and managed the end-to-end production of 100+ podcast episodes, expanding the CEO's digital presence and brand reach. Built 15+ operational SOPs that reduced onboarding time by 50% and significantly minimized execution errors across teams. Managed 10+ concurrent residential construction projects, overseeing project estimates, insurance coordination, budgeting, and stakeholder communication while ensuring compliance with local regulations. Coordinated executive scheduling, payroll, AP/AR processes, administrative operations, and marketing support for executive leadership teams across multiple organizations.
Skills
Work Experience
Executive Assistant to CEO
Cyb. · Jan 2018 – Nov 2023
- Managed personal and business email, calendar, meetings, and appointments.
- Led the recruitment process and served as acting HR Manager, handling SOP, job posting, interviewing, funneling, and contract creation.
- Established and managed Amazon Seller Central.
- Oversaw business and personal transactions as Purchasing Manager.
- Developed webpages using Wix and WordPress, and managed social media pages for multiple businesses.
- Executed project management and quality assurance.
- Managed customer relations and contributed to sales efforts.
- Handled data management for personal and business information.
- Coordinated travel arrangements, including flights, hotels, and appointments.
- Conducted administrative tasks, ecommerce listing and management, and research and business development.
Executive Team Assistant
TDP · May 2023 – Oct 2023
- Supported Managing Director, Principal Consultant, and Operations Senior Consultant in the performance of their duties.
- Triaged executives' inboxes and calendar schedules.
- Supported budgeting and bookkeeping processes, including reconciliation, fortnightly payroll, accounts payable and receivable, and receipt chasing.
- Completed general administrative tasks and improved activities.
- Generated weekly and monthly reports.
- Conducted online research and data collection.
- Managed marketing and social media.
- Maintained and built a supportive and effective team culture.
- Upheld and promoted the firm's values.
- Maintained the highest ethical and professional standards.
Data Specialist/Admin
EC · May 2021 – Dec 2022
- Managed data on company website.
- Engaged in content writing and management.
- Performed various administrative tasks.
Marketing Administrative Assistant
ZIP. · Mar 2020 – May 2021
- Conducted marketing research, focusing on competitors, new client targets, and market trends.
- Demonstrated high productivity with minimal supervision, including data presentation and reporting.
Business Specialist
CHC · Apr 2020 – Aug 2021
- Gathered customer/client details and facilitated communication regarding the business.
- Developed profit-gaining plans and implemented cost-reducing strategies.
- Executed accounting tasks, including bookkeeping and data management.
Web Analyst
RW · Jan 2019 – Mar 2020
- Conducted online web research to identify Australian websites, collate ownership, and find contact details.
- Generated leads and conducted email marketing to potential clients/customers in the real estate market.
Accounting Assistant
a previous company · Jan 2018 – Mar 2019
- Assisted the Head Accountant in various financial tasks, including bookkeeping, financial statements, and inventory management.
- Conducted inventory management.
Administrative Assistant
YPD · Feb 2016 – Apr 2018
- Led a team to increase productivity.
- Managed data and information gathered from clients/customers, including web research information.
- Aided in administrative, sales, and human resource/recruitment tasks.